Terms and Conditions
Candidates

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TL;DR

Welcome to Hirevel!

• Who We Are: Hirevel Technologies Oü, based in Estonia, connects job seekers with employers via our website www.hirevel.com.
• Acceptance: By using our site, you agree to our Terms and Privacy Policy.
• Usage: You must register to use our services, provide accurate information, and keep your account secure. We may update our site and services without notice.
• Content: We own the rights to all content on our site. You can use it for personal purposes but not commercially without permission.
• Responsibility: We’re not liable for third-party content or links. Use the site lawfully and responsibly.
• Data: All personal data is processed according to EU regulations.
• Legal: Our terms are governed by Estonian law, and disputes will be handled in Estonian courts.

Terms and Conditions

Introduction

All use of our website www.hirevel.com ("Website") is governed by these Terms and Conditions ("Terms") and the following related policies: Our Privacy Policy, which sets out the terms on which we process any personal data we collect from you, or that you or others provide to us. By using our Website, you consent to such processing and you warrant that all data provided by you is accurate. You also warrant that you have obtained the consent of all persons whose personal data you provide to us, for us to use that data to provide you and such other person with the requested product, service, or information.

These Terms were most recently updated on: 15.05.2024

To make it easier for you to navigate these Terms, we have set them out in three sections:

PART A: Introduction
PART B: Provisions specific for candidates
PART C: General

PART A: INTRODUCTION

Information about us

Registered company name: Hirevel Technologies Oü, trading as Hirevel registered in Estonia under Company number 16909577and whose registered office is: P. Süda tn 4 // Pärnu mnt 29 // 31 // 33, 10119, Tallinn, Estonia (hereinafter, "Hirevel", "we", "us" or "our").

You can contact us anytime by emailing notifications@hirevel.com or by writing to us at our registered office address above.

What is our site?

We provide an online platform that provides individual users who are seeking employment opportunities ("Candidate(s)") with a job search product and also connects Candidates with Employers (as defined in clause 3 below).

When the product is used as intended, interactions on the Website occur between Candidates and Employers. You acknowledge that Hirevel is not directly involved in or otherwise an agent or party to any transaction that may take place between a Candidate and an Employer.

Acceptance of Terms & Conditions

By you visiting this Website as a user who is seeking employment opportunities ("Candidate" "you" or "your") from a company that is interested in hiring Candidates ("Employer"), and whether or not you become a registered user of the Website or not, you accept these Terms and you agree to comply with the Terms. If you do not agree with these Terms, then you must immediately stop using the Website.

We reserve the right to change the Terms by posting the new version to this page and, where appropriate, by notifying you of such change via email. Every time you wish to use our Website, please check these terms to ensure you understand the terms that apply at that time. You can review the current version of the Terms which apply to your use of the Website at any time on this page.

Accessing Hirevel

In consideration of you agreeing to abide by the Terms, we hereby grant to you a non-exclusive, non-transferable license to use the Website. We may update and change our Website from time to time to reflect changes to our products, our users' needs, and our business priorities. We do not guarantee that our Website, or any content on it, will always be available uninterrupted or error-free and we reserve the right to withdraw, suspend or amend the services or functionality that we provide on the Website without notice for business and operational reasons. We will try to give you reasonable notice of any suspension or withdrawal. We will not be liable if for any reason the Website is unavailable at any time or for any period.

Our Website is currently made available to Candidates free of charge but this is subject to change in accordance with clause 3 above.

If you choose, or you are provided with, a password or any other piece of information as part of our security procedures, you must treat such information as confidential, and you must not disclose it to any third party. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these Terms. If you know or suspect that anyone other than you knows your user identification code or password, you must promptly notify us at notifications@hirevel.com.

We do not guarantee that our Website will be secure or free from bugs or viruses.

You are responsible for configuring your information technology, computer programmes and platform to access our Website. You should use your own virus protection software. You must not misuse the Website by knowingly introducing viruses, Trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorized access to the Website, the server on which the Website is stored, or any server, computer or database connected to the Website. You must not attack our Website via a denial-of-service attack or a distributed denial-of-service attack. If you do so, you may be committing a criminal offense under the applicable law. We may report any such breach to the relevant law enforcement authorities and we will cooperate with those authorities by disclosing your identity to them. In the event of such a breach, we reserve the right to immediately cease your right to use the Website.

You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it.

You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.

You must not establish a link to our Website in any website that is not owned by you.

Our Website must not be framed on any other site, nor may you create a link to any part of our Website other than the home page.

We reserve the right to withdraw linking permission without notice.

The website in which you are linking must comply in all respects with the content standards set out in our Acceptable Use Policy.

If you wish to link to or make any use of content on our Website other than that set out above, please contact notifications@hirevel.com.

PART B: PROVISIONS SPECIFIC FOR CANDIDATES

Registration: Creating an Account and a Profile

When you access the Website you will have the opportunity to register and create an account ("Account"). To be eligible for the Website you must be at least 18 years old. We reserve the right, in our sole discretion, to accept or reject your registration to use our Website. If your registration is accepted, you will be allowed to use our Website. Hirevel has the right to suspend or terminate your Account and refuse any and all current or future use of the Website at any time and for any reason.

In registering for an Account on the Website, you agree: (1) to provide true, accurate, current, and complete information about yourself; and (2) to maintain and promptly update the information to keep it true, accurate, current and complete. You are responsible for all activities that occur under your Account.

If you provide any content on the Website (via your Account, or via any of your interactions within the Website) that is untrue, inaccurate, not current, or incomplete, or Hirevel has reasonable grounds to suspect that any such content is untrue, inaccurate, not current or incomplete, Hirevel has the right to suspend or terminate your Account and refuse any and all current or future use of the Website.

You agree not to create an Account using a false identity or information, or on behalf of someone other than yourself. You agree that you shall not have more than one Account. You undertake that your login may only be used by you and a login shared by multiple people is not permitted. You agree not to create an Account or use the Website if you have been previously removed by Hirevel, or if you have been previously banned from the Website.

You will be required to provide us with your name, e-mail address and job preferences. In order to be contacted by Employers on the Website you will be required to provide us your contact details and relevant professional information about yourself. You may be required to provide further information about your employment history, education and other data related to your professional history. For further information as to how we collect, store and process your personal data please refer to our Privacy Policy at the link above.

Once you have created an Account and filled out your preferences, you will be able to use the job search functionality and communicate with potential Employers about job opportunities.

Hirevel has the right to suspend or terminate your Account and refuse any and all current or future use of the Website at any time and for any reason.

Obligations and rights of Candidates

As a Candidate, you have an opportunity to use the Website to search for jobs and to engage in conversations with Employers to discuss job opportunities. The Website is currently free for Candidates, you simply need to sign up and create an Account.

When you register for an Account you will have the option to submit job applications in certain circumstances on the Website, or you may be directed to follow a link to apply via a third party.

Job recommendations listed on the Website are created and provided by third party Employers over whom Hirevel exercises no control. You acknowledge and understand that Hirevel has no control over the content of job recommendations listed on the Website, links to or from such job recommendations, or any conditions which third parties might impose on you as a Candidate if you have submitted an application via a third party website.

We cannot confirm the accuracy or completeness of any job recommendation or other information collected by Hirevel, submitted by any Employer or other user. Hirevel assumes no responsibility and disclaims all liability for the content, accuracy, completeness, legality, reliability, or availability of any job recommendations, Employer information, salary statistics, blog posts, screening questions and responses, and assessments information which may be available on the Website.

When you view, send, store or receive information (including CVs and messages) through or using the Website, Hirevel may, for example, use such information for its internal business purposes including but not limited to data analysis, quality control, or to refine the Website, or any other product or service (including to provide better search results and other listings for Candidates and Employers), whether via automated means or otherwise.

You may receive messages, emails or email notifications corresponding with your activity on or use of the Website. In all cases, such messages or notifications are provided solely as a courtesy. Hirevel disclaims all warranties with regards to the transmission or storage of such courtesy notices, does not guarantee their delivery or receipt, and does not guarantee the date or time at which they may be sent. You can contact us anytime if you’ve got a complaint about our Website by emailing notifications@hirevel.com or by writing to us at our registered office address above.

Payments to Candidates

An essential part of Hirevel is a signing bonus paid to candidates upon successful hire. Hirevel will pay 25% of Candidate’s gross monthly salary to the candidate after both the Candidate and the hiring Employer have confirmed the hire and Hirevel has received the Hiring Fee payment from the Employer. The signing bonus payment to the Candidate is done within 45 days of confirming hire. Additionally the Candidate is entitled to a 500€ bonus after 12 months with the hiring Client. Once Hirevel receives confirmation that the Candidate has stayed with the Employer for over 12 months, Hirevel will make the payment. Hirevel will make the payment to their personal company, entrepreneur or similar legal entity that can invoice the amount from Hirevel.

Hirevel is not responsible for any taxes, bank fees or similar fees and responsibilities when making these payments. It is the sole responsibility of the Candidate to declare any taxes with their local tax authorities. These payments are not considered salary by any means. 

PART C: GENERAL

Intellectual property and acceptable use

We are the owner or the licensee of all patents, utility models, rights to inventions, copyright and neighbouring and related rights, moral rights, trade marks and service marks, business names and domain names, rights in get-up and trade dress, goodwill and the right to sue for passing off or unfair competition, rights in designs, rights in computer software, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets) and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world ("Intellectual Property Rights") in our Website, and in the material published on it including but not limited to text, graphics, images, audio, video, software, data compilations, page layout, underlying code and software, job adverts, company profiles, blog posts and any other form of information capable of being stored in a computer that appears on or forms part of this Website, together with any such content uploaded by users of the Website ("Content"). Except as expressly set out in these Terms all such rights are reserved.

You may print off one copy, and may download extracts, of any page(s) from our Website for your personal use.

You must not modify the paper or digital copies of any Content you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.

Our status (and that of any identified contributors) as the authors of Content on our Website must always be acknowledged.

You must not use any part of the Content on our Website for commercial purposes without obtaining a license to do so from us or our licensors.

If you print off, copy or download any part of our Website in breach of these Terms, your right to use our Website will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.

Nothing on this Website shall be construed as granting, by implication, estoppel, or otherwise, any license or right to use any trademark, logo or service mark displayed on the Website without the owner's prior written permission.

This Website may include information and materials uploaded by other users of the Website, including to bulletin boards and chat rooms. This information and these materials have not been verified or approved by us. The views expressed by other users on our Website do not represent our views or values.

The Content on our Website is provided for general information only. It is not intended to amount to advice on which you should rely. You must obtain professional or specialist advice before taking, or refraining from, any action on the basis of the Content on our Website.

Although we make reasonable efforts to update the information and Content on our Website, we make no representations, warranties or guarantees, whether expressed or implied, that the Content on our Website is accurate, complete or up to date. Whenever you make use of a feature that allows you to upload content to our Website, or to make contact with other users of our Website, you must comply with the content standards set out in our Acceptable Use Policy.

You warrant that any such contribution does comply with those standards, and you will be liable to us and indemnify us for any breach of that warranty. This means you will be responsible for any loss or damage we suffer as a result of your breach of warranty.

Any content you upload to our Website will be considered non-confidential and non-proprietary. You retain all of your ownership rights in your content, but you are required to grant us and other users of our site a limited license to use, store and copy that content and to distribute and make it available to third parties. We also have the right to disclose your identity to any third party who is claiming that any content posted or uploaded by you to our site constitutes a violation of their intellectual property rights, or of their right to privacy.

We have the right to remove any posting you make on our Website if, in our opinion, your post does not comply with the content standards set out in our Acceptable Use Policy.

You are solely responsible for securing and backing up your content. We do not store terrorist content.

Prohibited use

You may not use the Website for any of the following purposes: (i) in any way which causes, or may cause, damage to the Website or interferes with any other person's use or enjoyment of the Website; (ii) making, transmitting or storing electronic copies of Content protected by copyright without the permission of the owner; (iii) in any way which is harmful, unlawful, illegal, abusive, harassing, threatening or otherwise objectionable or in breach of any applicable law, regulation, governmental order.

Links to other websites

Where our Website contains links to other sites and resources provided by third parties, these links are provided for your information only. Such links should not be interpreted as approval by Hirevel of those linked websites or information you may obtain from them. Unless expressly stated, these sites are not under the control of Hirevel or that of our affiliates.

We assume no responsibility for the content of such websites and disclaim liability for any and all forms of loss or damage arising out of the use of them.

The inclusion of a link to another site on this Website does not imply any endorsement of the sites themselves or of those in control of them.

Limitation of liability

We do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors and for fraud or fraudulent misrepresentation.

We are responsible to you for foreseeable loss and damage caused by us. If we fail to comply with these Terms, we are responsible for loss or damage you suffer that is a foreseeable result of our breaking this contract or our failing to use reasonable care and skill, but we are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if either it is obvious that it will happen or if, at the time the contract was made, both we and you knew it might happen.

Please note that we only provide our Website to Candidates for domestic and private use. You agree not to use our site for any commercial or business purposes, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.

General

Except as expressly provided in these Terms the rights and remedies provided under these are in addition to, and not exclusive of, any rights or remedies provided by law.

Neither party shall be in breach of the Terms nor liable for delay in performing, or failure to perform, any of its obligations under the Terms if such delay or failure result from events, circumstances or causes beyond its reasonable control.

All amounts due under Terms from you to us shall be paid in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as required by law).

You shall allow Hirevel (or Hirevel’s authorized representatives or agents) to have access to your Account at all times in order to audit your use of the Website. You may not transfer any of your rights under these Terms to any other person. We may transfer our rights under these Terms where we reasonably believe your rights will not be affected.

These Terms together with the Privacy Policy and Acceptable Use Policy contain the whole agreement between the parties relating to its subject matter and supersede all prior discussions, arrangements or agreements that might have taken place in relation to the Terms.

The Contracts (Rights of Third Parties) Act 1999 shall not apply to these Terms and no third party will have any right to enforce or rely on any provision of these Terms.

If any court or competent authority finds that any provision of these Terms (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of these Terms will not be affected.

Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy. Our Website is directed to people residing in Estonia, the EU and outside the EU. We do not represent that Content available on or through our Website is appropriate in these locations.

Please note that these Terms, their subject matter and their formation, are governed by the law of Estonia. You and we both agree that the courts of Estonia will have exclusive jurisdiction.

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Hirevel Privacy Policy

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1. Important Information and Who We Are

Purpose of this privacy policy

Welcome to Hirevel’s privacy policy. We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we process your personal data when you visit our website or use our services and tells you about your privacy rights and how the law protects you.

This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.

Controller

Hirevel Technologies Oü, trading as Hirevel, is the data controller and is responsible for your personal data (collectively referred to as "Hirevel", "we", "us" or "our" in this privacy policy).

We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below.

Contact details

Full name of legal entity: Hirevel Technologies Oü, trading as Hirevel.
E-mail address: privacy@hirevel.com
Postal address: Hirevel, P. Süda tn 4 // Pärnu mnt 29 // 31 // 33, 10119, Tallinn, Estonia.

You have the right to make a complaint at any time to the Estonian Data Protection Inspectorate (AKI), the Estonian regulator for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach the AKI, so please contact us in the first instance.

Changes to the privacy policy and your duty to inform us of changes

We keep our privacy policy under regular review and may update this policy from time to time without notice. If we materially change the ways in which we use or share personal data previously collected from you through the website, app and services, we will notify you through the website, app and services, by email, or other communication.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

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Third-party links

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This website and the Otta app may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website or app, we encourage you to read the privacy policy of every website you visit.

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2. The data we collect about you

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Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

Identity Data includes first name, last name, email address, address, date of birth, telephone number.

Contact Data includes address, email address and telephone number.

Engagement Data includes details about how you use our platform, jobs that you have seen, applied for and/or are interviewing for, feedback about your progress in relation to job applications, and messages that you send to and/or receive from recruiters on our platform.

Profile Data includes your username and password, your interests, preferences and feedback, languages that you speak, your education and work history (including details of roles, projects and your salary (if you choose to provide it)), and your job search preferences.

Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website or the app.

Usage Data includes information about how you use our website, app, products and services.

Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

Special Categories of Data includes details about your ethnicity, sexual orientation and gender identity. By providing this data, you consent to it being processed as further described in this privacy policy.

We may also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

If you fail to provide personal data

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Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us, but we will notify you if this is the case at the time.

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3. How your personal data is collected

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We use different methods to collect data from and about you including through:

Direct interactions. You may give us your Identity, Contact, Profile, Engagement, Marketing and Communications and Special Categories of Data by entering data on our website or app, or by corresponding with us by post, phone, email or otherwise.

Automated technologies or interactions. As you interact with our website and app, we will automatically collect Technical Data and Usage Data. We collect this personal data by using cookies and other similar technologies. Please see our cookie policy for further details.

Third parties or publicly available sources. We will receive personal data about you from various third parties and public sources, including information sent to us by employers that use our platform and publicly available sources such as LinkedIn.

4. How we use your personal data

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We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Where we need to perform the contract we are about to enter into or have entered into with you.

Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

Where we need to comply with a legal obligation.

Where we have your consent, when processing Special Categories of Data or when the law requires us to seek your consent before sending marketing emails to you. 

You have the right to withdraw consent to marketing at any time by contacting us.

Purposes for which we will use your personal data

We have set out below a description of the ways we may use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out below.

4.1. Purpose / Activity

• To register you as a new customer and allow you to access our website, app, and services, including our job matching service.

Type of data

• Identity
• Contact
• Engagement
• Profile
• Usage
• Marketing and Communications
• Special Categories

Lawful basis for processing including basis of legitimate interest

• Performance of a contract with you
• Consent (Special Categories only)

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4.2. Purpose / Activity

• To manage our relationship with you which may include contacting you with updates or information about our service (but excluding marketing).

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Type of data

• Identity
• Contact
• Profile

Lawful basis for processing including basis of legitimate interest

• Performance of a contract with you
• Necessary to comply with a legal obligation
• Necessary for our legitimate interests (to keep our records updated and provide relevant information to our customers)

4.3. Purpose / Activity

• To operate, administer and protect our business, this website and the app (including dealing with our customers, troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data).

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Type of data

• Identity
• Contact
• Technical
• Engagement
• Profile
• Usage
• Special Categories

Lawful basis for processing including basis of legitimate interest

• Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud, to enforce our Terms and Conditions or other legal rights, and in the context of a business reorganization or group restructuring exercise)
• Necessary to comply with a legal obligation
• Consent (Special Categories only)

4.4. Purpose / Activity

• To deliver relevant website and app content and advertisements to you, and measure or understand the effectiveness of the information we serve to you.

Type of data

• Identity
• Contact
• Engagement
• Profile
• Usage
• Marketing and Communications
• Technical

Lawful basis for processing including basis of legitimate interest

• Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)

4.5. Purpose / Activity

• To use data analytics to improve our website, app, products/services, marketing, customer relationships and experiences.

Type of data

• Technical
• Usage

Lawful basis for processing including basis of legitimate interest

• Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website and app updated and relevant, to develop our business and to inform our marketing strategy)

4.6. Purpose / Activity

• To make suggestions and recommendations to you about roles and companies that may be of interest to you, and to allow companies to reach out to you about roles that may be of interest.

Type of data

• Identity
• Contact
• Engagement
• Profile
• Usage
• Marketing and Communications
• Technical
• Special Categories

Lawful basis for processing including basis of legitimate interest

• Necessary for our legitimate interests (to develop our products / services and grow our business)
• Consent (Special Categories only)

Tailored Content and Marketing

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We may use your Identity, Engagement, Profile, Technical, Usage and Special Categories of Data to form a view on jobs or services that you may be interested in, or that may be suitable for you and may display relevant content on our website or app, or send it to you by email. You may also receive marketing communications from us if you have opted in to receive marketing, or if you have requested information from us or purchased services from us and you have not opted out of receiving that marketing.

Opting out

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You can ask us to stop sending you marketing or job notification messages at any time by following the opt-out links on any marketing message sent to you.

Cookies

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You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see our Cookie Policy.

Change of purpose

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We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

5. Disclosures of your personal data

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When processing your personal data as described above, we may share your personal data with the parties set out below:

• Third party employers that use our website and services to select and recruit candidates. Those third parties will process any personal data that we provide to them as data controllers.
• Service providers acting as processors who provide IT, software and/or system administration services.
• Professional advisers acting as processors including our lawyers, bankers, auditors and insurers who provide us with consultancy, banking, legal, insurance and accounting services.
• When required by law or regulation, regulators and other authorities act as processors or joint controllers.
• Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. International transfers

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Some of the suppliers that we use to operate our services, and some of the employers that use our website are based outside the EU so their processing of your personal data will involve a transfer of data outside the EU. Whenever we transfer your personal data out of the EU, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

• We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data.
• Where we use certain service providers, we may use specific contracts approved for use in the EU which give personal data the same protection it has in the EU.

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EU.

7. Data security

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We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We have internal procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8. Data retention

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How long we will use your personal data

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We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

9. Your legal rights

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Under certain circumstances, you have rights under data protection laws in relation to your personal data. These rights are to:

• Request access to your personal data.
• Request correction of your personal data.
• Request erasure of your personal data.
• Object to processing of your personal data.
• Request restriction of processing your personal data.
• Request transfer of your personal data.
• Right to withdraw consent.

If you wish to exercise any of the rights set out above, please contact us or our representative using the contact details set out above.

No fee usually required

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You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

What we may need from you

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We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

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We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Last updated: 15.05.2024

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Acceptable Use Policy

TL;DR

Hirevel Acceptable Use Policy

• Who We Are: Hirevel Technologies Oü, based in Estonia.
• By Using Our Site: You agree to this policy. If not, stop using our site.
• Prohibited Uses: Don't break the law, harm others, bully, spam, or upload harmful content. Don’t misuse our site or its services.
• Content Standards: Be accurate, respectful, and lawful. Don't be offensive, promote violence or discrimination, infringe on rights, deceive, or harass.
• Interactive Services: We may offer services like messaging and company reviews. We may moderate these but aren't liable for user misconduct.
• Consequences: Breaches may result in warnings, content removal, account suspension, legal action, and law enforcement notification.
• Legal: Governed by Estonian law, with disputes resolved in Estonian courts.

For full details, refer to our complete Acceptable Use Policy.

Acceptable Use Policy

PLEASE READ THE TERMS OF THIS POLICY CAREFULLY BEFORE USING THE SITE

What's in these terms?

This acceptable use policy sets out the content standards that apply when you upload content to our site, make contact with other users on our site, link to our site, or interact with our site in any other way.

Who we are and how to contact us

www.hirevel.com is a site operated by Hirevel Technologies Oü ("We" or "Hirevel"). We are registered in Estonia under company number 16909577 and have our registered office at P. Süda tn 4 // Pärnu mnt 29 // 31 // 33, 10119, Tallinn, Estonia.

By using our site you accept these terms

By using our site, you confirm that you accept the terms of this policy and that you agree to comply with them. If you do not agree to these terms, you must not use our site. We recommend that you print a copy of these terms for future reference.

There are other terms that may apply to you

Our Terms of Website Use also apply to your use of our site.

We may make changes to the terms of this policy

We amend these terms from time to time. Every time you wish to use our site, please check these terms to ensure you understand the terms that apply at that time. These terms were most recently updated on 15.05.2024

Prohibited uses

You may not use our site:

• In any way that breaches any applicable local, national, or international law or regulation.
• In any way that is unlawful or fraudulent or has any unlawful or fraudulent purpose or effect.
• For the purpose of harming or attempting to harm minors in any way.
• To bully, insult, intimidate, or humiliate any person.
• To send, knowingly receive, upload, download, use, or re-use any material which does not comply with our content standards below.
• To transmit, or procure the sending of, any unsolicited or unauthorized advertising or promotional material or any other form of similar solicitation (spam).
• To knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware, or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.

You also agree:

• Not to reproduce, duplicate, copy or re-sell any part of our site in contravention of the provisions of our Terms of Website Use.
• Not to access without authority, interfere with, damage or disrupt:some text
  • any part of our site;
  • any equipment or network on which our site is stored;
  • any software used in the provision of our site; or
  • any equipment or network or software owned or used by any third party.

Interactive services

We may from time to time provide interactive services on our site, including, without limitation:

• Messaging functions
• Salary product data
• Company reviews

Where we provide any interactive service, we will provide clear information to you about the kind of service offered, if it is moderated, and what form of moderation is used (including whether it is human or technical).

We will do our best to assess any possible risks for users from third parties when they use any interactive service provided on our site, and we will decide in each case whether it is appropriate to use moderation of the relevant service (including what kind of moderation to use) in the light of those risks. However, we are under no obligation to oversee, monitor, or moderate any interactive service we provide on our site, and we expressly exclude our liability for any loss or damage arising from the use of any interactive service by a user in contravention of our content standards, whether the service is moderated or not.

Where we do moderate an interactive service, we will normally provide you with a means of contacting the moderator, should a concern or difficulty arise.

Content standards

These content standards apply to any and all material which you contribute to our site ("Contribution"), and to any interactive services associated with it.

The Content Standards must be complied with in spirit as well as to the letter. The standards apply to each part of any Contribution as well as to its whole.

Hirevel will determine, in its discretion, whether a Contribution breaches the Content Standards.

A Contribution must:

• Be accurate (where it states facts).
• Be genuinely held (where it states opinions).
• Comply with the law applicable in Estonia and in any country from which it is posted.

A Contribution must not:

• Be defamatory of any person.
• Be obscene, offensive, hateful, or inflammatory.
• Bully, insult, intimidate, or humiliate.
• Promote sexually explicit material.
• Include child sexual abuse material.
• Promote violence.
• Promote discrimination based on race, sex, religion, nationality, disability, sexual orientation, or age.
• Infringe any copyright, database right, or trade mark of any other person.
• Be likely to deceive any person.
• Breach any legal duty owed to a third party, such as a contractual duty or a duty of confidence.
• Promote any illegal activity.
• Be in contempt of court.
• Be threatening, abuse or invade another's privacy, or cause annoyance, inconvenience, or needless anxiety.
• Be likely to harass, upset, embarrass, alarm, or annoy any other person.
• Impersonate any person, or misrepresent your identity or affiliation with any person.
• Give the impression that the Contribution emanates from Hirevel, if this is not the case.
• Advocate, promote, incite any party to commit, or assist any unlawful or criminal act such as (by way of example only) copyright infringement or computer misuse.
• Contain a statement which you know or believe, or have reasonable grounds for believing, that members of the public to whom the statement is, or is to be, published are likely to understand as a direct or indirect encouragement or other inducement to the commission, preparation, or instigation of acts of terrorism.
• Contain any advertising or promote any services or web links to other sites.

Breach of this policy

When we consider that a breach of this acceptable use policy has occurred, we may take such action as we deem appropriate.

Failure to comply with this acceptable use policy constitutes a material breach of the Terms of Website Use upon which you are permitted to use our site, and may result in our taking all or any of the following actions:

• Immediate, temporary, or permanent withdrawal of your right to use our site.
• Immediate, temporary, or permanent removal of any Contribution uploaded by you to our site.
• Issue of a warning to you.
• Legal proceedings against you for reimbursement of all costs on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach.
• Further legal action against you.
• Disclosure of such information to law enforcement authorities as we reasonably feel is necessary or as required by law.

We exclude our liability for all action we may take in response to breaches of this acceptable use policy. The actions we may take are not limited to those described above, and we may take any other action we reasonably deem appropriate.

Which country's laws apply to any disputes?

The terms of this policy, its subject matter, and its formation (and any non-contractual disputes or claims) are governed by Estonian law. We both agree to the exclusive jurisdiction of the courts of Estonia.

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